Can apps help simplify safety briefings? What benefits digital safety briefings can have and 9 reasons why it’s worth getting involved.
Small and medium-sized enterprises (SMEs) are often limited by their size and resources when it comes to providing training and instruction to their employees. However, safety briefings are an essential part of occupational health and safety and should therefore be carried out on a regular basis.
To help SMEs conduct safety briefings, some companies offer special apps. But what advantages do these offer and is it worth digitizing existing analog safety instructions?
In this article, we highlight some of the clear benefits that digital safety instructions offer.
Why are regular safety briefings necessary?
But first, it’s important to remember what purpose safety briefings are supposed to serve.
Regular safety briefings are necessary to inform employees about the latest safety risks and precautions. In addition, the Occupational Health and Safety Act as well as regulations of the Employer’s Liability Insurance Association require companies to conduct these safety briefings.
But of course, it’s not just a chore.
Regular safety briefings give employees the opportunity to learn about safety procedures in your company. They also help ensure that everyone is on the same page when it comes to safety.
In addition, regular safety briefings can help identify new or emerging hazards. By raising awareness of potential hazards, safety briefings can help prevent accidents and injuries.
For all these reasons, regular safety briefings are an essential part of any workplace safety program.
9 reasons to digitize analog safety briefings
As we have seen, safety briefings are important for educating employees about the risks in their work and equipping them with the right tools and measures to protect themselves and others.
Digital safety briefings have some serious advantages over analog briefings in this regard:
1. Increased efficiency and productivity.
Digitized safety briefings ensure increased efficiency and productivity by helping employees adapt to new working conditions faster and more effectively. This is especially important in small and medium-sized businesses, where every employee makes a significant contribution to the overall bottom line.
In these companies, it is often difficult to train new employees and provide them with the necessary safety knowledge. However, by utilizing digital safety training, small and medium-sized businesses can ensure that their employees acquire and retain the necessary safety skills. This not only increases efficiency and productivity, but also improves workplace safety.
2. Improved compliance
Digitized safety briefings ensure improved compliance by providing employees with the necessary safety instructions in a quick and straightforward manner.
In addition, companies can ensure that employees are regularly informed about the latest changes to safety regulations.
What’s more, digitized safety training enables detailed recording of instruction, so companies can track who has received what instruction at any time.
By providing digital safety training to employees, companies can ensure that all employees receive the same and up-to-date information. This can help avoid potential compliance issues.
3. Increased engagement
Digitized safety training promotes engagement by providing employees with a flexible and engaging learning environment. This allows employees to customize the content to their needs and thus learn more effectively.
In addition, digitized safety training can ensure that employees attend their training regularly through automated reminders. This ensures a high level of safety for everyone involved.
Digital safety training can also be more engaging than traditional methods like lectures or printed materials. Employees are more likely to pay attention and retain information when it is presented in an interactive format.
4. Reduced costs
Digitized safety briefings not only ensure effective communication of the briefing content, but also reduce costs for the company as employees can access the content from the convenience of their smartphone or tablet.
Companies therefore save money by eliminating the need for travel, materials and other associated costs.
5. Increased flexibility
Digitized safety briefings increase flexibility by allowing employees to take the briefings anytime, anywhere.
They don’t have to stick to set times or locations and can complete the briefings from the comfort of their computer, tablet or smartphone. This allows employees to get the safety instruction they need without disrupting their workflow.
Digital safety training offers companies the flexibility to customize content to meet their specific needs. They can also easily update and change course material as needed.
6. Better traceability
With digitized safety training, managers can better track which employees have completed the training and which have not. Reminders of outstanding briefings can also be sent automatically.
With better traceability of digital safety instructions, small and medium-sized enterprises can help their employees better prepare for the hazards in their daily work.
7. Temporal independence
Digitized safety instructions ensure temporal independence, as they can be accessed online. This means that employees can complete the instructions at any time and in any place.
Employees can then complete safety training at their own pace and on their own schedule. This reduces the need for companies to spend time and resources on in-person training.
Additionally, this flexibility also provides the ability to individualize and tailor the content of safety instruction to the needs of individual employees.
This makes digital safety briefings ideal for small and medium-sized businesses, where employees often work different shift schedules.
8. Increased sustainability
By eliminating the need for traditional printouts of documents and folders, digital safety briefings make it possible to save resources and reduce environmental impact.
In addition, it also eliminates the need for employees to travel to and from training events. By reducing these emissions, the overall environmental impact is also reduced.
Digitized safety training is future-proof because it guarantees a high standard of training content and procedures. Incorporating the latest technologies ensures that the content remains current and engaging.
As mentioned earlier, digital safety briefings are very flexible and therefore adapt to rapidly changing working conditions. They can be tailored to the individual needs of the company and its employees.
Digital safety briefings are also very flexible in terms of implementation: they can be carried out regardless of time and location. This is particularly advantageous for small and medium-sized enterprises, which are often under time pressure.
Digital safety briefings are therefore the future of safety training. They enable companies and organizations to effectively and sustainably educate their employees about the risks in their work and equip them with the right tools and measures to protect themselves and others.
Conclusion on the digitization of safety instructions
The cost of digitizing existing safety briefings quickly pays for itself for SMEs. As we’ve seen, switching to digital formats can save companies money on paper, printing and distribution costs. Travel and other training costs are also significantly reduced.
In addition, digital formats are more convenient for employees because they can be accessed from any device with an Internet connection. Best of all, digitizing safety training helps ensure that the information is accurate and up-to-date. This is critical to protecting workers and preventing accidents.
With so many benefits, it’s easy to see why digitizing safety instructions is a smart investment for any company.